Police Sergeant Administrative

General Function

The Police Administrative Sergeant oversees the administrative operations of the college police department, ensuring compliance with departmental policies, procedures, and state-mandated regulatory requirements. This position is responsible for managing departmental records; developing, coordinating, and maintaining training programs; and supporting accreditation and regulatory compliance initiatives. The Administrative Sergeant plays a critical role in enhancing the department's operational efficiency, training readiness, and adherence to professional standards.

Applicants are encouraged to apply promptly, as this posting may be taken down before the listed closing date once adequate candidate interest has been reached.

Duties and Responsibilities

1. Manage and maintain department records, reports, and documentation, ensuring accuracy and compliance with college policies and state regulations.

2. Ensure department adherence to federal, state, and local laws, including Title IX and Clery Act requirements.

3. Assist in the development, revision, and enforcement of department policies and procedures.

4. Serve as the department liaison for audits, inspections, and accreditation processes.

5. Coordinate in-service training programs for sworn police officers and maintain training records to ensure compliance with mandatory law enforcement certifications.

6. Oversee staffing coordination and personnel-related administrative functions.

7. Assist in recruitment, hiring, and onboarding new officers and staff.

8. Assist with Clery Act compliance, including crime reporting and providing access to daily crime logs.

9. Coordinate security planning for large-scale campus events and special assignments.

10. Provide support for emergency response coordination, including reviewing after-action reports and recommending process improvements.

11. Review incident reports, administrative documents, and internal submissions for accuracy, completeness, and compliance.

12. Support budget planning and resource allocation related to administrative and training needs.

13. Work closely with college administration, legal counsel, and human resources on police-related matters, including internal affairs investigations involving police personnel.

Minimum Requirements and Preferred Qualifications

• High school diploma or equivalent (associate or bachelor's degree in criminal justice or related field preferred).
• Minimum of 5 years of experience in law enforcement, with demonstrated leadership ability.
• North Carolina Basic Law Enforcement Training (NCBLET) (supervisory training programs, preferred).
• North Carolina General Instructor Certification.
• Strong leadership, communication, and organizational skills; proficiency in conflict resolution and decision-making under pressure.
• Valid and current driver's license required.

Preferred Qualifications

• Associate or bachelor's degree in criminal justice, Public Administration or related field.
• Prior experience in a college or university law enforcement setting.
• Familiarity with Clery Act reporting and campus safety procedures.
• Advanced certifications (e.g., field training officer, community policing, supervisory training, training coordinator).

Additional Information

Knowledge, Skills, Abilities, and Worker Characteristics:

• Knowledge of administrative procedures and department protocols.
• Strong critical thinking and analytical skills.
• Ability to collaborate with college administration, legal counsel, and Human Resources to develop policies, procedures, and training documentation.
• Effective written and verbal communication skills

Working Conditions:

• Ability to work rotating shifts, extended hours, including nights, weekends, and holidays.
• Physical ability to perform all essential functions of a sworn law enforcement officer, in addition to administration duties.
• Work environment includes a combination of office, training, and field settings.