Business Administrator II - Operations Administrator for AVP/Chief of Police

Business Administrator II - Operations Administrator for AVP/Chief of Police Job Group: Professional & Scientific Required Minimum Qualifications: Bachelors degree and 2 years of related experience Job Description:

The Department of Public Safety (DPS) at Iowa State University is seeking qualified candidates for a Business Administrator II - Operations Administrator for AVP/Chief of Police to provide executive-level and operational support for a highly visible university administrative office.

Under the general supervision of the Associate Vice President (AVP)/Chief of Police for the Department of Public Safety, this position will fully support the Associate Vice President for DPS with calendaring, prioritizing meetings, coordinating meeting materials, composing sensitive and confidential responses, monitoring pending issues to ensure deadlines are met, producing reports, researching issues, monitoring e-mail and mail, handling travel arrangements, organizing presentations, understanding basic DPS responsibilities/priorities and formatting data. This position may be requested to organize and schedule meetings, or complete other tasks as needed for others on the DPS leadership team. This position will also manage the daily operations of DPS, oversee the office, assist with the development and updates to the DPS webpage as well as business office related policies, and back up the records department. Function as the main point of contact for the DPS business and must present a positive, professional image. Will collaborate with the department finance team and have responsibility for all billing and procurement activities within DPS. This position will collaborate or coordinate with various campus offices and units such as University Relations, Trademark, or ISU Human Resources.

The successful candidate will possess excellent time management, problem solving skills and ability to prioritize work in a fast-paced environment. Strong business acumen and excellent verbal/written communication (including grammar and spelling) are essential to success in the position. The successful candidate will possess the ability to maintain confidentiality and good customer service and interpersonal skills.

Iowa State University DPS employees will support the Departments vision and mission by operating in a fair, unbiased manner, which respects the rights and dignity of all individuals. Department employees everyday actions are guided by the Departments values of Respect, Integrity, Caring, Honor, Excellence and Service (RICHES) and be grounded in the highest ethical and professional standards. Department employees are expected to work in partnership with the campus and area communities to provide leadership in solving community problems, preventing crime and providing a safe environment to fulfill the mission of the University. Employees will strive for excellence in fulfilling the Departments Mission and Vision Statements, values and goals.

Preferred Qualifications

• Experience working with confidential and proprietary information
• Experience providing support to a senior-level administrator or executive
• Experience with Excel, PowerPoint, and Word
• Experience with financial data
• Experience in complex administrative settings, including calendar management and organizing large-scale meetings, showing an ability to manage details

Example of Duties

Represents the department on business affairs and/or faculty affairs to the institution community.

Monitors and interprets operational policies and procedures in areas such as information technology, communications, and facilities.

Develops and prepares budgets and financial reports for grants, general appropriations, endowments, and other funds.

Establishes financial and operational systems to monitor, control, and verify expenditures and carry out financial analysis.

Manages day-to-day operational needs of a department.

May assist with employment business needs such as hiring of students, timekeeping responsibilities, and scheduling.

May supervise students.

Level Guidelines

Intermediate-level position with solid professional and/or technical skills working under general supervision to achieve goals

Applies broad, working knowledge of the principles of the field to moderately complex, difficult, and varied problems and issues

Exercises judgment within defined procedures and practices to determine appropriate action and resolve problems

Responds to a broad range of inquiries and requests

May provide training and/or direction to lower-level staff

May lead projects of moderate scope and complexity

Provides guidance to students

Candidates must be legally authorized to work in the U.S. on an ongoing basis without sponsorship. Immigration sponsorship is not available for this position.

Application Instructions:
To apply for this position, please click on Apply and complete the Employment Application. Please be prepared to enter or attach the following:

Resume/Curriculum Vitae

Letter of Application/Cover Letter

Why Choose Iowa State University?
Iowa State Employees enjoy comprehensive health and work-life benefits, including medical and dental, as well as:

• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday, and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program

If you have questions regarding this application process, please email employment@iastate.edu, or call ... or Toll Free: ....

Appointment Type: Regular Number of Months Employed Per Year: 12 Month Work Period Time Type: Full time Pay Grade: PS808 Original Posting Date: June 3, 2026 Posting Close Date: June 10, 2026 Job Requisition Number: R19342

Iowa State University does not discriminate on the basis of race, color, age, ethnicity, religion, national origin, pregnancy, sexual orientation, genetic information, sex, marital status, disability, or status as a U.S. Veteran. Inquiries regarding non-discrimination policies may be directed to Office of Equal Opportunity, 2680 Beardshear Hall, 515 Morrill Road, Ames, Iowa 50011, Tel. ..., email eooffice@iastate.edu .

General ISU compensation information can be found on the University Human Resources website. Please note that this is only a list of ranges and individuals will be paid commensurate with qualifications.