Probation Division Manager

The Position

The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions, should they occur.

Under supervision, primary responsibility is to plan, organize, manage, and administer staff and functions within a division of the Probation Department; consult with the Chief Probation Officer concerning departmental policies, procedures, goals, and priorities; and advise management of divisional capabilities, needs, and problems. This classification performs complex administrative and professional duties.

Manager Academy is mandatory for all managers and consists of nine courses that must be completed within two years. Participation is required and completed during work hours.

Job Requirements and Minimum Qualifications Duties may include but are not limited to the following:

• Plan, organize, and direct the activities and operations of a major division within the Probation Department; consult with the Assistant Chief Probation Officer concerning departmental policies, procedures, goals, and priorities; participate as a management team member in the development and implementation of such policies, procedures, and activities.
• Carry out supervisory duties in accordance with policies, procedures, and applicable laws, including: interviewing, hiring, training, and mentoring; planning, prioritizing, and directing work; appraising performance; and addressing complaints and resolving problems.
• Advise the Assistant Chief Probation Officer of divisional capabilities, needs, or problems; keep abreast of legislative changes, case law, and new statutes, and formulate policies, procedures, and systems required to implement mandated changes.
• Interpret departmental policies and goals into programs and procedures for the division; plan, coordinate, and direct the efforts of the division to meet departmental objectives; instruct and advise unit supervisors in the functions assigned.
• Coordinate staffing needs, work flow, and assignment distribution; develop, coordinate, and participate in staff training programs; conduct staff meetings.
• Review, analyze and evaluate the effectiveness and efficiency of existing divisional programs, revising each as necessary to meet established goals; oversee the implementation of new programs and the preparation of grant applications for federal and state funding.
• Coordinate division programs and operations with other divisions, County agencies, and community groups.
• Review division records to ascertain and evaluate divisional effectiveness, adherence to court and departmental policies, and the maintenance of required work standards; develop and maintain a division procedural manual, updating the contents on a continuing basis to define for staff the discretion allowed and restrictions upon their judgment in the performance of duties assigned.
• Interpret for Probation staff, other County departments, and the public, the problems of crime and delinquency, goals of the Courts, and the functions of the division.
• Confer with the courts, law enforcement, and government agencies and community organizations regarding probation activities.
• Represent the department in proceedings before the court and the Board of Supervisors; represent the County and/or the department before other governmental agencies and community groups.
• Assist management in preparing the preliminary division budget.
• Perform complex and difficult special assignments and projects.
• Prepare and/or review reports and correspondence.
• May act in the absence of the Assistant Chief Probation Officer when assigned.
• Perform other related duties as assigned.

MINIMUM QUALIFICATIONS REQUIRED:

Education and Experience:
Equivalent to graduation from an accredited college or university with major course work in public administration, administration of justice, corrections, criminology, sociology, psychology, any of the behavioral sciences, or a closely related field; and, at least one (1) year of full-time professional probation work experience equivalent to that of a Supervising Deputy Probation Officer with Mendocino County; or, four (4) years of increasingly responsible professional probation experience, including at least two (2) years in a supervisory capacity; or, an equivalent combination of related education, training, and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

Licenses and Certifications:

• Penal Code 832
• State Corrections Authority STC Manager and Administrator Core Course, or applicable substitution as defined by the Board of State and Community Corrections (within first year of job assignment)
• Valid California Driver's License

Special Requirements:
Must be able to meet physical and psychological standards and pass a detailed background investigation. Knowledge, Skills, and Abilities Knowledge of:

• Principles, methods, and techniques of administration, including the organization and management of modern probation services.
• Principles, methods, techniques, and services involved in modern probation work.
• Principles of adult and juvenile probation and rehabilitation.
• Operations and interrelationships of the adult and juvenile criminal justice systems.
• Federal and State laws, regulations, and procedures affecting probation, detention, and rehabilitation programs.
• Effective supervisory and training techniques, personnel procedures, and program budget management.
• Principles and practices of program development and review.
• General community resources necessary to assist in crime and delinquency prevention, and the community resources available for specialized treatment of probation clients.
• Operations and functions of county government.
• Application of data processing to probation operations.
• Statistical analysis, grants, and report preparation.

Depending upon assignment, may also require knowledge of:

• Administration and supervision of a juvenile correctional facility, including the proper care and treatment of juveniles.

Skill in:

• Planning, organizing, assigning, directing, reviewing, and evaluating the work of staff.
• Selecting and motivating staff and providing for their training and professional development.
• Preparing clear and concise reports, correspondence, and other written materials.
• Using tact, discretion, initiative, and independent judgment within established guidelines.
• Organizing work, setting priorities, meeting critical deadlines, and following up on assignments with a minimum of direction.
• Applying logical thinking to solve problems or accomplish tasks.
• Understanding, interpreting, and communicating complicated policies, procedures, and protocols.
• Communicating clearly and effectively, both orally and in writing.
• Testifying in court.

Mental and Physical Abilities:

• Establish and maintain effective working relationships with a variety of individuals.
• Read, analyze, and interpret professional periodicals and journals, technical procedures, and government regulations.
• Write reports, correspondence, and procedure manuals.
• Speak effectively before groups.
• Analyze situations effectively and adopt or recommend appropriate courses of action.
• Define problems, collect data, establish facts, and draw valid conclusions.
• While performing the essential functions of this job the employee is regularly required to stand, walk, run, and sit; reach with hands and arms; use manual dexterity to operate machinery/tools; handle, seize, hold, or otherwise work with hands; climb, jump, and/or balance; stoop, kneel, crouch, or crawl; speak and hear; use shape, sound, odor, and color perception and discrimination; and lift and/or move up to 50 pounds.
• While performing the essential functions of this job, the employee is occasionally required to lift and/or move over 100 pounds, and arrest, detain, and/or physically restrain clients.

Selection Procedure & Other Important Information

Important Application Information:

• It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply.
• You must complete all sections of the application. A resume or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a resume or those that reference see resume will be rejected as incomplete.
• Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date.
• Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application.
• You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character.
• Application materials are the property of Mendocino County and will not be returned.
• It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews.
• The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards. Should a change be made, applicants will be notified.
• The provisions of this job bulletin do not constitute an expressed or implied contract.

Examination Process: All complete applications will be reviewed; incomplete applications will not be considered. Based on the number of qualified candidates, applicants meeting the job requirements and qualifications will be invited to participate in an oral examination (weight 100) or an application appraisal exam, consisting of an evaluation of education and experience as stated on the application form. The examination process will test the knowledge and abilities described above. A minimum score of 70 must be attained for placement on the employment list.

Special Testing: The County of Mendocino is committed to the full inclusion of all qualified individuals. In accordance with the Americans with Disabilities Act (ADA) and Californias Fair Employment and Housing Act (FEHA), if special accommodations for a disability or religious conviction are necessary at any stage of the application and/or testing process, please notify the Human Resources Department in advance at .... Reasonable notice is required to allow adequate time for review and evaluation of your request.

Special Requirements: Employment in some County departments or positions may require the successful completion of a pre-employment criminal background, which may include fingerprinting, and/or a medical examination, which may include drug screening.

This announcement is a synopsis of duties and requirements of this job. To review the complete classification specification and benefits, please see the HR website. Applications must be submitted to the Human Resources Department by the final filing date.

The County of Mendocino participates in the E-Verify program to confirm employment eligibility. If hired, the information you provide on your Form I-9 will be used to verify your authorization to work in the United States.

Learn more:

• E-Verify Notice of Participation (Download PDF reader)
• Right to Work (Download PDF reader)

The County of Mendocino is an Equal Opportunity Employer