Administrative Assistant, G12, Constable Pct. 3

This position is responsible for providing administrative assistance for the operations of the Constables Office.

• Coordinates the Constables schedule.
• Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.
• Enters all civil processing paperwork from the court; maintains records of all distributions to Deputy Constables.
• Gathers and prepares daily citations.
• Coordinates meetings and appointments for department administrators.
• Collects funds and balances cash receipts.
• Coordinates employee travel arrangements.
• Assists in processing requisitions and payment requests.
• Maintains employee attendance records.
• Documents department staff meetings.
• Generates monthly service reports.
• Maintains the mail log.
• Assists with sign-up and continuing education for employees and reserve personnel.
• Prepares a variety of forms.
• Assists in the location of addresses.
• Maintains department office equipment.
• Assists in managing the department budget.
• Performs any other duties as assigned.

Knowledge, Skills, and Abilities

• Knowledge of modern office practices and procedures.
• Knowledge of county and departmental policies and procedures.
• Knowledge of computers and job-related software programs.
• Skill in prioritizing and organizing work.
• Skill in the use of such office equipment as a computer, scanner, fax machine, copier, and cash register.
• Skill in oral and written communication.
• Ability to communicate orally and in writing in the English language and orally in the Spanish language.

• Must have a high school diploma or GED from an accredited institution.
• Must have at least one ( 1 ) year of general work experience.

Complexity/Scope of Work

• The work consists of related administrative duties. Frequent interruptions contribute to the complexity of the position.
• The purpose of this position is to provide administrative support for the operations of the department. Successful performance contributes to the efficiency and effectiveness of those operations.

Physical Demands/Work Environment
Occasionally

• Ascending or descending ladders, stairs, scaffolding, ramps, poles, etc.
• Moving oneself in different positions to accomplish tasks in various environments, including tight and confined spaces.
• Moving to accomplish tasks or moving from one worksite to another.
• Adjusting or moving objects up to 20 pounds in all directions.
• Operating motor vehicles or heavy equipment.
• Driving a County vehicle or a personal vehicle for County business.
• Working in low temperatures.
• Working in high temperatures.
• Working in outdoor elements such as precipitation and wind.
• Working in noisy environments.
• Working in hazardous conditions.
• Working in poor ventilation.
• Working in small and/or enclosed spaces.
• Working in adverse environmental conditions is expected.
• Light work that includes carrying objects up to 20 pounds.
• Medium work that includes carrying objects up to 50 pounds.
• Heavy work that includes carrying objects up to 100 pounds or more.

Constantly

• Remaining in a stationary position, often standing or sitting for prolonged periods.
• Communicating with others to exchange information.
• Repeating motions that may include the use of wrists, hands, and/or fingers.
• Assessing the accuracy, neatness, and thoroughness of the work assigned.
• Sedentary work that primarily involves sitting/standing.
• Light work that includes carrying objects up to 20 pounds.

Other Requirements/Information

• Must possess a valid and current Texas driver's license.
• Drug and Alcohol Policy applies to this job. Pre-employment drug/alcohol testing, Motor Vehicle Record (MVR), and criminal background checks are required.
• This position is covered by Civil Service; therefore, is subject to the Civil Service Rules and Regulations in addition to all other Webb County policies.

Valid Texas Drivers License*
*If the applicant holds an out-of-state license, a State of Texas Drivers License must be obtained prior to employment.